Another tactic for creating a better meeting agenda is listing topics as questions to be answered. Addressing topics that don’t impact everyone at the meeting wastes individuals’ valuable time. If your entire team is meeting, then the issues discussed should affect everyone present and require the whole team’s effort to solve. Seek input from your team members to ensure the agenda reflects their needs and keeps them engaged. This approach will give each team member something to accomplish and follow-up on until the next meeting.To prevent holding a meeting in which participants are unprepared, veer off track, or waste the team’s time, you should create an effective meeting agenda that sets clear expectations for what needs to occur before and during the meeting. Pro tip: Recap and act on the next steps. Aim to end on a positive note with clear action items and takeaways. Give each team member the responsibility to take ownership of specific tasks beyond the meeting. Document and assign next steps to the relevant team member. Prioritize which tasks will lead to the highest impact and return on investment. To stay on track, try timeboxing using Miro’s countdown timer. Begin taking notes of what's discussed during the meeting. Kick off the meeting and start adding notes. Use the template to assign discussion topics to attendees and indicate their time slots. Set clear goals and agreements and add any relevant documentation to the meeting.ĭocument talking points. Identify who’s leading the meeting, add their name or names into the template. Define the amount of time you’ll be spending on different parts of the meeting. Name the meeting. Is your meeting a team sync? A retrospective? A workshop? Prep the group for the meeting by letting them know what kind to expect.ĭo the minutes. Get started by selecting the team meeting agenda template, then take the following steps to make it your own: Setting up your own meeting agenda is easy. Make sure you check in with your team or any direct reports before the meeting to get feedback on the most relevant talking points.Įven if you’re just asking for what your team would like to talk about, current project statuses, or anything they’d like to share, it will help everyone feel heard and acknowledge that they’ve contributed to the meeting agenda. Planning details like the date, time, location, and who needs to attend A typical team meeting agenda will include: They also allow your team to agree on goals, talking points, action items, and who will lead the next steps. Team meeting agendas add a schedule and structure to your allocated time slot when you need to share information and collaborate with your team. This team meeting agenda template can be customized for any function or department – from metrics tracking, to marketing campaigns, to sprint planning. Recognize individual efforts and celebrating team wins Review progress against team OKRs (objectives and key results)ĭiscuss productivity or progress roadblocks and potential solutions Uninterrupted team meeting time with an agenda can help your team: Making the time for your team is important to help you to make decisions, align on priorities, and move in the same direction together.
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